Certification of Documents in Kenya

In Kenya, many official transactions require individuals to submit certified copies of documents. This process ensures that the copies are verified as true and accurate reflections of the original documents. Certification is usually necessary when dealing with government institutions, educational bodies, financial institutions, and other organizations that require legally recognized document verification.

Who Can Certify Documents in Kenya?

In Kenya, document certification must be done by qualified professionals. The following can certify your documents:

Advocate – A practicing lawyer in Kenya who has been admitted to the Bar.
Commissioner for Oaths – An individual appointed to administer oaths and take affidavits.
Notary Public – A licensed professional who authenticates documents, often required in international transactions.

Each of these professionals plays a critical role in ensuring the authenticity of certified copies, making the documents legally valid for use in various institutions.

Types of Documents that Require Certification in Kenya

Several types of documents may need certification depending on the nature of the transaction or institution involved. Here are some common examples:

1. Education Documents

When applying for jobs, further studies, or government services, you will often be required to submit certified copies of your academic records. Certification is essential to verify that the copies of your educational qualifications are genuine and match the originals. The most commonly certified education documents include:

Degree Certificates – Necessary for applications to postgraduate programs or professional employment.
Diploma Certificates – Required for college or vocational program applications.
University Transcripts – A detailed record of your academic performance, typically requested by academic institutions or employers for validation.
Please note that we also carry out legalization of education documents in Kenya for use internationally in other countries like the UAE.

2. Marriage Certificate

A certified copy of your Marriage Certificate is often required for legal purposes, such as when applying for immigration, spousal benefits, or other family-related matters. Certification helps verify the authenticity of the document, confirming that the couple is legally married under Kenyan law.

Please note that we also carry out the legalization of a marriage certificate for use internationally in other countries like the UAE.

3. Birth Certificate

A Birth Certificate is one of the most important identification documents in Kenya. Certified copies of birth certificates are often required when applying for passports, school admissions, government services, or even during legal proceedings involving identity or inheritance matters. Certifying the birth certificate confirms the accuracy of the individual’s identity and birth details.

Please note that we also carry out the legalization of a birth certificate for use internationally in other countries like the UAE.

4. Passport and Travel Documents

Travel-related documents, such as Passports or Travel Permits, often require certified copies, especially in immigration processes, visa applications, or when dealing with international entities. Certification ensures that the copy is an accurate reflection of the original, which is crucial in verifying citizenship or travel history.

5. National Identity Card (ID)

The National Identity Card is a primary identification document in Kenya. Whether you’re applying for a job, opening a bank account, or dealing with government services, certified copies of your national ID may be necessary. Certification helps confirm that the ID copy is legitimate and matches the official government record.

6. Utility Bills

In some instances, especially when proof of residence is required, certified copies of utility bills (e.g., electricity, water, or internet bills) may be requested. Certification confirms the authenticity of the document and verifies that the individual resides at the address shown on the bill. We can also issue a letter to confirm address of the person.

7. Other Documents

There are numerous other documents that may require certification, depending on the specific transaction. These may include:

Legal Documents such as court orders, contracts, or affidavits.
Medical Records required for legal or official purposes.
Business Licenses for use in commercial or government applications.
Powers of Attorney

What is Needed for Certification of documents in Kenya?

To have your documents certified, you’ll need to provide:

The Original Document – The professional certifying the document must have access to the original in order to confirm its authenticity.
A Copy of the Original – This is the document that will be stamped and certified as a true copy of the original.

The certifying officer will compare the original and the copy, ensuring that the copy is an exact match. Once verified, the copy will be stamped and signed, declaring it a true copy of the original.