An affidavit to change TIMS details on NTSA Kenya

An Affidavit to Change TIMS Details on NTSA

An affidavit to change TIMS details on the National Transport and Safety Authority (NTSA) is a legal document that enables both individual vehicle owners and companies to update their information on the Transport Integrated Management System (TIMS). This process is essential when details are incorrect or have changed since initial registration, ensuring that records within the NTSA remain accurate and up-to-date.

What is NTSA TIMS?

NTSA TIMS is an online platform designed to oversee, manage, and monitor the transport industry in Kenya. Through TIMS, vehicle owners, including companies, register and provide information such as personal or corporate details, vehicle specifications, and ownership particulars. This system aims to streamline transport management, promote road safety, and reduce traffic-related incidents.

Reasons for Changing TIMS Details on NTSA

TIMS information may occasionally be outdated or inaccurate, necessitating an update. Common reasons for changing TIMS details include:

• Change of Address: Both individual and corporate entities must update their registered addresses to reflect current information.
• Change of Contact Information: Updated phone numbers or email addresses ensure timely communication and receipt of notifications.
• Change in Vehicle Details: This includes modifications to vehicle registration, engine capacity, or other specifications.
• Company Reorganization: In cases where a vehicle is transferred to a different department or subsidiary, or if ownership details need to be aligned with current company records.

Steps to Change TIMS Details through an Affidavit

1. Drafting the Affidavit:
   • For individuals, the affidavit should state personal identification details and outline the specific information requiring changes.
   • For companies, the affidavit  must be signed by an authorized company representative (e.g., a director or company secretary), and should include the company PIN, vehicle registration number, and updated information.
2. Sworn Statement:
   • An affidavit is a sworn statement of fact, signed before a commissioner of oaths or a notary public. The affidavit certifies that the details provided are accurate and legally binding.
3. Verification and Authorization:
   • Individuals must present their original identification documents.
   • Companies must attach a certificate of incorporation, company PIN, and authorization documentation (e.g., a board resolution or letter of authority) demonstrating that the individual filing the affidavit is authorized to make the change.
4. Signing and Stamping:
   • Once completed, the affidavit is signed and stamped by a commissioner of oaths or notary public, verifying its authenticity.
5. Submission to NTSA:
   • The completed affidavit, along with any required supporting documents (identification for individuals or company registration documents for companies), is submitted to an NTSA office for processing.
6. Additional Documentation:
   • The NTSA may request further documentation based on the nature of the change. This could include a copy of the individual’s ID or passport, and for companies, additional proof of ownership or authorization.

Importance of an Affidavit for TIMS Changes in Kenya

An affidavit for changing TIMS details is crucial for maintaining up-to-date and compliant records. This ensures transparency in vehicle ownership and operation, which is especially important for companies managing large vehicle fleets. Accurate TIMS records also prevent potential disputes or complications with vehicle-related transactions.

In Conclusion

The affidavit process for changing TIMS details on NTSA Kenya is a straightforward yet essential legal measure for both individuals and companies. Keeping TIMS records accurate supports compliance with NTSA regulations and fosters efficiency within Kenya’s transport sector.

Where can i get an affidavit to change TIMS details on NTSA Kenya?

Please contact us on info@swkadvocates.com or by phone +254726328555.