Affidavit of Lost or Damaged Logbook in Kenya

Affidavit of Lost or Damaged Logbook in Kenya

An affidavit of lost or damaged logbook is made by the vehicle owner explaining the circumstances under which the original logbook was lost, misplaced, destroyed, or rendered unusable. The affidavit acts as evidence confirming that the owner is unable to produce the original document.

It must be sworn before a Commissioner for Oaths, Advocate, or Notary Public, and forms part of the mandatory documents filed when applying for a replacement logbook on the NTSA TIMS platform.

When Do You Need This Affidavit?

You will need the affidavit in the following situations:

• The logbook has been lost or stolen.

• The logbook is irreparably damaged or defaced.

• The logbook is partially destroyed (fire, water damage, wear and tear).

• You cannot locate the logbook after a reasonable search.

• The logbook was surrendered to a lender who has since closed, misplaced it, or cannot trace it.

The affidavit helps NTSA verify ownership and guard against fraudulent applications.

What Should the Affidavit Contain?

A valid affidavit should include clear and specific information, including:

1. Vehicle Details

• Registration number

• Make and model

• Colour

• Chassis/frame number

2. Ownership Details

• Full name of the registered owner

• National ID number or passport number

• Physical address and contact information

3. Circumstances of Loss or Damage

A clear explanation, such as:

• When and where the logbook was lost

• How it was damaged

• Efforts that were made to trace or recover the document

4. Declaration of Truth

A statement confirming the information is true and that the vehicle owner is seeking a replacement.

5. Swearing / Commissioning Section

Signed before a Commissioner for Oaths, Advocate, or Notary Public.

Supporting Documents Required by NTSA

When applying for a replacement logbook on TIMS, the affidavit must be accompanied by:

• Copy of the national ID or passport

• KRA PIN certificate

• Police abstract (recommended especially for theft)

• Original damaged logbook (if applicable)

• Company documents if the vehicle is registered under a business (CR12, certificate of incorporation, board resolution).

How long does this process take? It’s a same-day service.